Online board meetings are an excellent way to bring your Board together without the limitations of space, time and travel. However, there are some obstacles to making these meetings tech-enabled board portals for strategic oversight productive. This article explores ways to ensure your online board meeting is as productive as you can.
Keeping everyone engaged. Members of the board who are online may feel less inclined to speak than those who meet in person, which could hinder discussion and limit the flow of the meeting. This could lead to miscommunication and misunderstandings. This can be resolved by ensuring the appropriate technology is implemented and clear protocols for communication are set for virtual meetings.
Meetings for boards require significant preparation. Utilizing a board management software that includes document storage can make it easier to keep up with the tasks and assignments. This allows for the meeting to concentrate on the most important topics and enhances the overall efficiency of your board.
The mute button is an important tool in online board meetings. Many people have kids or pets at home when they’re working and these distractions could prevent a focused discussion. Having everyone mute themselves until they’re talking is a great method to avoid distractions from ruining the meeting. Having agreed-upon maximum speaking times can also prevent one person dominating the discussion. Having someone to take minutes can ensure that all points are recorded and included in meeting notes. The setting of a specific timeframe for each agenda item could help ensure that the meeting is efficient.