There are a variety of types of structures used by data rooms to determine their pricing. Some are per-page priced, while others are determined by the size of storage. Others charge a flat monthly fee. It is vital that M&A professionals understand the average VDR prices for every pricing type to make educated choices about the most appropriate vendor for their budget and requirements.
The number of documents stored in the dataroom is a popular way to determine the cost. This is a good solution for teams that don’t require to be flexible with the file sizes they can upload, but it doesn’t make sense for projects that real estate industry’s digital storage needs require a lot of collaboration.
Some vendors also determine the cost of an information room by counting the number of administrators. This is a good option for teams with a limited requirements for document sharing and collaborative work however it can be costly for projects that require more sophisticated tools, like security visualization, visual analytics, and collaboration.
Other vendors utilize a flat monthly fee model which is ideal for lengthy M&A transactions that can have an unpredictable timeframes and are difficult estimate. This pricing model can also be utilized by businesses who wish to avoid the expense of scanning and uploading a significant number of physical documents. This model also provides customer service. Certain providers, for instance offer support through a designated coordinator on weekends and after office hours. This is helpful when working with documents that require a lot of time.